Vessel Cashbox

The Vessel Cashbox module digitizes the management of onboard cash accounts, replacing paper-based cash ledgers with a structured digital system that provides full transparency and audit trails.

Monthly Cash Accounts

Each vessel maintains a monthly cash account with opening and closing balances. The system tracks all cash transactions -- both debits (disbursements, crew cash advances, port expenses) and credits (cash received from the company, slopchest sales revenue). Each transaction is categorized by type for reporting purposes.

Reconciliation

Month-end reconciliation ensures that the recorded cash balance matches the physical cash on board. Discrepancies are flagged for investigation. The closing balance of each month automatically carries forward as the opening balance of the next month.

Handover Procedures

When the Chief Officer or Master is relieved, the cashbox module manages the handover process. The outgoing officer confirms the cash balance, the incoming officer acknowledges receipt, and a handover checklist ensures all cashbox-related responsibilities are formally transferred. The complete handover record is stored for audit purposes.

Cash Reports

Cash account statements can be generated for any period, showing all transactions, running balances, and reconciliation status. These reports satisfy the documentation requirements for both internal audits and external inspections.